Academic and Enrollment Information

Academic Clemency

Barton Community College seeks to provide a supportive and challenging environment in which students can improve their basic intellectual skill and equip themselves for a fulfilling life and responsible citizenship in a world characterized by change. We acknowledge that there are circumstances that necessitate an academic "fresh start" and offer academic clemency as a means to make academic rehabilitation possible.

• Applicants for academic clemency are eligible to apply for clemency after a two-year waiting period from the date of their respective academic "crisis."
• Applicants for academic clemency must demonstrate improved academic performance in the semester(s) subsequent to their academic crisis (i.e., at least 12 credit hours and a 2.5 grade point average) to be eligible for clemency.
• No more than 1-2 consecutive semesters of clemency may be considered.

The following limitations apply:

• Applicants receiving academic clemency are not eligible for graduation with honors at the Barton Community College.
• Applicants may only receive academic clemency once.
• Only course credit earned at Barton Community College is eligible for academic clemency.

The process for applying for academic clemency:

• Applicants must obtain and complete application for clemency (and submit all supporting documentation) to the College Registrar. Such action shall take place within 60 working days of the receipt of the request.
• Applicants for academic clemency are asked to identify a limited number of courses within the stated period (1 - 2 consecutive semesters), and include this information with documentation regarding their clemency appeal.
• Applicants should acknowledge the circumstances surrounding their academic crisis, and explain what they have done to effect recovery.
• The decision-making process shall be approved by Registrar, respective dean(s), and/or the respective faculty.
• If, in the decision-making process, there is not clear consensus, the Vice President of Instruction will make the final decision.

Academic Clemency Policy

Academic Clemency Appeal

Academic Progress

To meet the required academic and progress performance standards of Barton Community College, a student should consider the following:

Academic Standing
If your scholastic performance appears to offer little prospect of academic success, you may be dismissed with or without privilege of reinstatement. You may not petition for reinstatement until one semester has expired after academic dismissal from the College.

Procedures Governing Academic Warning and Dismissal
If you have not accumulated a 1.5 GPA when 24 credit hours have been attempted you will be placed on a one-semester warning. This academic warning is designed to alert you that you may encounter difficulty in meeting graduation requirements and steps should be taken immediately to improve your academic status. You must have a 2.0 GPA when you have attempted 48 hours.  If the cumulative GPA is below this minimum, you will be placed on academic warning after one semester. (Note: All computations are based on A, B, C, D, or F grades).

Dismissal
If you have been placed on academic warning for one semester and do not raise your GPA to the minimum requirements as outlined, you will be dismissed for one semester. However, you will not be dismissed at the close of a semester or summer term during which you achieved a "C" (2.0) average or better.

Reinstatement
If you have been dismissed from the College for poor academic progress, you will be provided a period of at least one semester during which you may reconsider and re-evaluate your academic goals. At the end of the dismissal period, you may apply for admission to the College by filling out a regular application for admission form. You will not be allowed to enroll in more than 12 credit hours for the first semester of attendance after a period of dismissal.

Appeals
Any person limited by these regulations who has marked improvement or who believes he/she has been affected unfairly may appeal to the Enrollment Services Office.

Adding/Dropping Courses

Adding Courses
Day and evening classes may be added through the first week of a semester only. After the official closing dates for adding classes, you must first receive permission from the Vice President of Instruction for one additional week to enroll. This procedure does not include "mini-classes" or classes taught for more or less weeks than the regular full semester. Change-of-Schedule forms may be picked up from the Enrollment Services Office, Advisement Center, or from Advisors. 

Dropping Courses
Full semester courses dropped in the first 10 days of the semester for both the fall and spring semesters and through the 3rd day of classes in the summer session will not be recorded on a transcript. After the course is 25% completed in the fall, spring, and summer session, a "W" will be recorded for courses dropped officially. Final drop dates are available on the Barton website. Change-of-Schedule forms may be picked up from the Enrollment Services Office, Advisement Center, or from advisors. Degree seeking students are required to visit with an advisor before dropping a course.  Courses delivery methods and locations will have various add/drop dates according to the session dates.  

Course (Drop Date)
The last day to drop a course with a "W" grade shall be 10 days before the end of the semester (fall and spring semesters only.)

Things to Consider Before Dropping a Course

• If you receive FINANCIAL AID, will dropping the class affect your financial status?
• If you need 12 hours or more for INSURANCE, will dropping the class affect your eligibility?
• If you are an ATHLETE, will dropping the class affect your eligibility?
• Have you talked to your INSTRUCTOR about dropping the class? Perhaps things aren't as bad as they seem. Have a talk with your instructor.
• Is the course you want to drop going to be offered again when you need it? Some classes are only offered one semester a year. It may be a year before you can re-enroll.
• Are you WORKING too many hours? It is likely that by just cutting down your work hours, you will be able to do better in the class.
• Have you tried the tutoring services in the Library? Student Services provides free tutoring.

Grading System

*Certain courses may be offered in which you are graded only as having passed or failed. The courses are added to your credit hour total but are not included in the grade point average.

**An incomplete “I” is a temporary grade, agreed upon by the instructor, and awarded to a student that is unable to complete course requirements by the end of the academic term. Incomplete Grade Information

***Your withdrawal from courses through the 20th day of classes in both the fall and spring semester and through the 10th day of classes in the summer session will not be recorded on a transcript. After the 20th day of classes in the fall and spring semesters and after the 10th day of classes in the summer session, a "W" will be recorded for courses withdrawn from officially. After the final drop date published each semester, official class withdrawals will not be processed.

****You may audit a class by enrolling in the class and paying the current audit fee per credit hour. You must declare that you are auditing the class with the Office of Enrollment Services at the College prior to the beginning of the semester.

*****If you have gone through the academic clemency appeal process and have been awarded clemency for certain courses, your initial grade will be changed to a "CL." The "CL" grade will not average into your GPA.

Special Note: A student may retake a course to improve the grade only if the course is not designated as repeatable in the master course list. The repeat grade will be used to determine the student's grade point average regardless of whether it is higher or lower than the original grade. The original grade and credit are not counted, although they remain on the transcript. Before retaking a course, students should check with their advisor to determine whether the course can be repeated for the purpose of improving the grade.

Honors  

Highest Honors
If you complete all requirements for an associate's degree with a GPA of 3.7 or above, you will graduate with highest honors.

Honors
If you complete all requirements with a GPA of 3.5 to 3.69, you will graduate with honors.

Eligibility
To be eligible for Honors or Highest Honors, you must complete 15 credit hours at Barton.

President's List
The President's List is published at the end of every semester. To be eligible, you must successfully complete at least 12 semester hours of college-level course work with a GPA of 4.0.

Dean's List - The Dean's List is published at the end of every semester. To be eligible, you must successfully complete at least 12 semester hours of college-level course work with a GPA of 3.5 to 3.99.
Grades for course work completed outside the traditional semester schedule(s) shall not be included in these GPA calculations.

How To Figure Your GPA
To calculate a grade-point average, add the points earned and divide that total by the number of GPA hours attempted. For example:

Non-Repeatable Courses

Credit
Although there may be circumstances which merit the repetition of a non-repeatable course for credit (i.e., improvement of grade point average or satisfaction of course pre-requisite), the results of the repeated course shall apply only once toward graduation requirements.

Grades
When a non-repeatable course is repeated for credit, the most recent grade earned shall be used to calculate the student's grade point average.

Policy For Transfer Students
All hours accepted by the College (excluding developmental hours) will be incorporated into your Barton Community College total hours for grade point purposes to determine whether you graduate with honors or highest honors. To be eligible for honors or highest honors, you must complete 15 credit hours at Barton Community College.

Repeatable Courses

A repeatable course can be repeated an additional three times in order to satisfy credit requirements for graduation.

Waitlist Process

Waitlisting in a course allows a student to reserve a spot and wait for the next available seat. When students are waitlisted for a course, they are not officially enrolled in the credit hours and not charged tuition and fees.

Great Bend Campus - When a seat opens (due to another student dropping the course), the first student on the waitlist is enrolled and notified.  Notification is sent to the student’s cougar email and advisor. Waitlists are active from the first day of registration of the term until the last day to enroll for the full term. 

The following rules apply for advisors and students with using the waitlist option:

• A student may only enroll in one waitlist class section per course subject and course number.
• A student will not be permitted to enroll on a waitlist if officially enrolled in another section of the same course.
• A student will be permitted to enroll on a waitlist only if they meet the prerequisite for the class.
• Barton allows a maximum of 2 spots on the waitlist for each course. 

The waitlist is maintained for the GB campus by the Office of Enrollment Services.  During the early enrollment period, course waitlists are checked several times a week for available seats.  During the first week of the term, course waitlists are checked more frequently prior to the last day to enroll.  Contact [email protected] for questions regarding the waitlist.
 

Fort Riley Campus LSEC - A Barton representative will enroll the student into the course in banner and track on the waitlist spreadsheet for the LSEC cycle. Waitlists are active from the first day of registration of the term until the last day to enroll for the LSEC cycle.

Active Duty (AD) Soldiers have priority and will not be added to the waitlist, they will take the spot of a non-active duty student enrolled using a Last In, First Out method. Non-active duty students may be added to the waitlist. If this happens, the Barton office will contact the student to notify him/her of the status change.

The following rules apply for students using the waitlist option:

• A student may enroll in a back-up class option to secure a spot in an alternative class.
• Barton allows a maximum of 2 spots on the waitlist for each course. AD soldiers have priority. If an AD soldier enrolls into a waitlisted class, that enrollment may “bump” a non-active duty student to the waitlist. Changes to the waitlist by Barton staff may cause students to be removed from the waitlist due to the 2 spot waitlist maximum. At that time, the student who is dropped from the class will be advised to enroll into an alternate course.
• When students are waitlisted for a course, they must attend class the first day to determine if there is room. If permitted to stay, the student will automatically be dropped from the alternative class. If not permitted to stay, the student may attend the alternative class.

The waitlist is maintained for the FR campus in the Barton Fort Riley office.  Contact [email protected] for questions regarding the LSEC waitlist.

Fort Leavenworth Campus LSEC - A Barton representative will enroll the student into the course in banner and track on the waitlist spreadsheet for the LSEC cycle. Waitlists are active from the first day of registration of the term until the last day to enroll for the LSEC cycle.

Active Duty (AD) Soldiers have priority and will not be added to the waitlist, they will take the spot of a non-active duty student enrolled using a Last In, First Out method. Non-active duty students may be added to the waitlist. If this happens, the Barton office will contact the student to notify him/her of the status change.

The following rules apply for students using the waitlist option:

• A student may enroll in a back-up class option to secure a spot in an alternative class.
• Barton allows a maximum of 2 spots on the waitlist for each course. AD soldiers have priority. If an AD soldier enrolls into a waitlisted class, that enrollment may “bump” a non-active duty student to the waitlist. Changes to the waitlist by Barton staff may cause students to be removed from the waitlist due to the 2 spot waitlist maximum. At that time, the student who is dropped from the class will be advised to enroll into an alternate course.
• When students are waitlisted for a course, they must attend class the first day to determine if there is room. If permitted to stay, the student will automatically be dropped from the alternative class. If not permitted to stay, the student may attend the alternative class.

The waitlist is maintained for the FL campus in the Barton Fort Leavenworth office.  Contact [email protected] for questions regarding the LSEC waitlist.

Withdrawal from College

If you wish to withdraw from all classes at the College for the remainder of a semester, you must secure a withdrawal form through the Enrollment Services Office or your advisor. If you are receiving federal financial aid, you should meet with you Financial Aid Officer." After you have returned all College books and other equipment, paid all fines and fees, turned in your student ID or Activity Cards, and are cleared in every respect with the College, you will be cleared for withdrawal. If you fail to comply with the above procedure, you will not be recommended to any other college or university, you will not be eligible to receive refunds of such fees or deposits. Outstanding debts may be subject to legal action.